Development Associate

About Miami Waterkeeper

Miami Waterkeeper (MWK) is an award-winning non-profit organization dedicated to protecting Biscayne Bay and the surrounding watershed. Launched in 2010, MWK has become a leading advocate for clean water, inspiring a movement of empowered citizens dedicated to protecting South Florida’s waterways by advocating for resilient solutions grounded in science, rooted in nature, and driven by community. Addressing issues on multiple fronts, we use community outreach, scientific research, and civic and legal action to advance our mission. Miami Waterkeeper is a fast-paced and dynamic work environment. We are a small and hard-working team that is mission-driven and passionate about our environment and our community.

Position Overview

Miami Waterkeeper seeks a highly organized and detail-oriented Development Associate to support the operational backbone of the Development team. This role is primarily responsible for database management, reporting, and donor acknowledgment and stewardship. The Development Associate plays a critical role in ensuring data integrity, timely donor communications, and accurate reporting to support fundraising success.

Event support experience is a plus, but the core focus of this role is development operations and stewardship, not event management.

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Essential Responsibilities

Database Management & Reporting - 50%

• Manage and maintain the organization’s CRM (Bloomerang), ensuring accuracy and integrity of donor and prospect records
• Enter and process gifts, pledges, and payments in a timely manner
• Update constituent profiles, donor statuses, actions, proposal information, and gift records
• Create and generate standard and custom reports (e.g., weekly gift reports, donor retention, campaign tracking, board reports)
• Support reconciliation of fundraising revenue in coordination with Finance
• Maintain and document standard operating procedures (SOPs) for database and reporting functions
• Ensure development systems and records are current and well-organized

Donor Acknowledgment & Stewardship - 25%

• Prepare and send timely gift receipts and thank-you letters
• Lead donor stewardship workflows and ensure acknowledgment standards are met
• Assist with monthly giving and mid-level donor program administration
• Track and update PartnerSHIP donor recognition and benefits
• Create, send, and track invoices and payments as needed
• Conduct donor and prospect research to support cultivation and stewardship efforts
• Coordinate and lead the growth of the monthly donor program (A.N.C.H.O.R. Program) through cultivation and stewardship.

Development Team Support - 25%

• Assist with scheduling donor meetings and internal development meetings
• Support prospect research and portfolio management as needed
• Provide administrative and reporting support for major gifts and campaigns (i.e., Earth Month, Give Miami Day, Giving Tuesday, End of Year)

Preferred Qualifications

• 2–4 years of experience in development operations, fundraising administration, or a related field
• Experience working with a CRM (Bloomerang preferred)
• Strong attention to detail and organizational skills
• Ability to manage multiple deadlines and prioritize effectively
• Comfort working in a fast-paced, collaborative environment
• Event coordination and support experience is a plus, but not required

Benefits

• Medical, dental, and vision plan
• Retirement Account (with 3% 401K matching)
• Generous time off policies
• Remote work flexibility (2 days remote/week)
• Relaxed work atmosphere and dress code

Salary: $50,000 - $60,000 

Job Type: Full-Time

Reports to: Vice President of Philanthropy

Location: Coral Gables, FL

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Miami Waterkeeper is an equal opportunity employer and welcomes applicants from diverse backgrounds. We encourage candidates who are passionate about environmental conservation and share our commitment to sustainability to apply.

Miami Waterkeeper is committed to the principles of sustainability and environmental stewardship. We thank all applicants for their interest, but only those selected for an interview will be contacted.